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SPOD HELP - Updated January 2006

- Hardcopies are uncontrolled -

Introduction

SPOD is a web-based online application to distribute our monthly Supplier Delivery Performance rating for INONU and KARTAL plants. You have the opportunity to view eventually raised Problem Reports and current ASN failure information, which might affect your next month’s Rating. You are strongly requested to review and, if appropriate, update your Company’s contacts and address information(under “Supplier Contacts”).

SPOD supports your internal analysis by delivering detailed information regarding your Performance Rating. You are able to backtrack which packing slips were involved with manual part receipts. The monthly Rating will be published at the beginning of each month as announced in our Welcome Screen.

We are sure that you will take advantage of our application, which will help you to drive for continuous improvement of your monthly Delivery Performance Rating, as this is the key metrics for logistical aspects.

How to get access to SPOD?

External suppliers can access SPOD via the FOSN (Ford Otosan Supplier Network).

List Rating

To review your Delivery Performance Rating for Inonu Plant, press List Rating menu:

 If available, our database holds your 13 most recent ratings.  –  The 7 most recent months will be displayed by default. You can easily switch between the earliest and latest ratings by pressing:    – 6 months or + 6 months  

Ø      To obtain details per month and category press “+” on the left side of eachcategory/month.

Ø      Category I is divided into 3 sections:

·              The upper section shows your ASN performance. Total ASNs,

inaccurate ASNs, percentages, and associated point deduction – press “ASN List” menu to see Manuel/Changed/Deleted ASNs according to Date they are Booked, Plant Code, ASN and Waybill number.

  ·             The middle section shows point deductions related to NO-EDI, NO-DDL,and missing Logistics Self-Assessment (Global MMOG/LE). It is alsodisplayed until when your Logistics Self-Assessment is valid. (EDI and   EDDL point deduction is not applicable for Inonu Plant yet)

·              Problem Reports raised in Cat I – press box left side to view problem report details.Whenever there are more problem reports to be displayed than fit on thepage, please use the Next-button on the screen to scrollforward.

  Ø      Category II displays 1 table:

·              Problem Reports raised in Cat II – press box left side to view problem report details.Whenever there are more problem reports to be displayed than fit on thepage, please use the Next-button on the screen to scrollforward.

ASN List

The ‘ASN List’ functionality is intended for your Manual ASN analysis. Search can be done according to ASN Status(Manuel/Changed/Deleted), Date ASN is booked, Plant Code, ASN and Waybill number.

ASN Status Search:

Manual ASNs: Manual not revised yet.

Changed ASNs: Manual but corrected ASNs, included in calculation of ASN score

Deleted ASNs: Manual but corrected ASNs, not  included in calculation of ASN score

Data displayed for current month is not yet mature; therefore it CANNOT be used for any kind of dispute!

Supplier Contacts  

Company’s contacts and address information data is entered here. Data should be kept updated.

List Problem Report

The ‘Problem Report” functionality is intended for search based on Problem Report Status (Deleted/Ok/NotOk), Occurence Date and Originator.

Supplier should fill in Supplier Comment field of Problem Report within 3 working days after message for Problem report entry is received and send Action plan to Originator.

Problem Report Status Search:

Deleted: Problem report is deleted and so does not cause point deduction.

Ok: Problem report Supplier Comment field filled in and Action plan send by supplier.

NotOk: Problem report Supplier Comment field not filled in yet, no response from supplier.

LSA (Logistic Selfassesment ) Update

Your LSA has to be performed and entered or updated between May 01 and July31 to be valid for the upcoming validity period (from August 01 each year to nextyear’s July 31). Incomplete documentation will cause point deductions in yourmonthly Delivery Performance Rating. You should use Global MMOG/LE Standard for selfassesment score calculation and enter score via LSA menu. Certification and Expiration date will be calculated by system, only score field is required for update.

Moreover, we expect your LSA Update (Certification Date and Level) yearly to be donewithin the validity period via the GSDB-Online Update Token in FSP (FordSupplier Portal) hosted by Covisint. Access can be obtained via your Company'sCSA (Corporate Security Administrator).

List SIM Performance

“List Performance” functionality is intended for search based on delivery performance Status (Sent/Not Sent) and Date Range .

Delivery Performance Status Search:

Sent: No rating control, Delivery Performance is sent to SIM.

Not Sent: There is rating control, therefore Delivery Performance is not sent to SIM.

Dispute Form

“Dispute Form” can be used to create monthly dispute forms. 

Please note that only one dispute form should be created for each month and forms more than one per month will not be evaluated!

How to Create Dispute Form?

Please write Month- Year you want to Dispute in Comment field upside.

I. Addition of Problem Report Number(s) to Dispute Form:

1. Pick  Problem Report Number from Problem Report List by pressing on “...” button right side and then clicking on tick box on left side of related problem report line. You can search for Problem Reports based on Occurrence Date and Status (Deleted/Ok/NotOk) of problem report.

2. Insert explanation regarding why you dispute to the problem report in comment field right side.

3. Press “Add” button in order to add problem report number in dispute form.

Repeat above 3 steps in order to add more than one problem reports to Dispute Form.

Press “Remove” button in order to remove previously added problem report numbers.

II. Addition of ASN(s) to Dispute Form:   

1. Pick  ASN Number from ASN List by pressing on “...” button righ tside and then clicking on tick box on left side of related ASN line. You can search for ASNs based on ASN Status (Manuel/Changed/Deleted), Date ASN is booked, Plant Code, ASN and Waybill number.

2. Insert explanation regarding why you dispute to the ASN in comment field right side.

3. Press “Add” button in order to add ASN number in dispute form.

Repeat above 3 steps in order to add more than one ASNs to Dispute Form.

Press “Remove” button in order to remove previously added ASN numbers.

III. Addition of LSA) to Dispute Form:

1. Pick LSA from LSA List by pressing on “...” button right side and then clicking on tick box on left side of related LSA line. You can search for Lass based on Certification and Expiration Date.

2. Insert explanation regarding why you dispute to the LSA in comment field right side.

3. Press “Add” button in order to add LSA number in dispute form.

Press “Remove” button in order to remove previously added LSA number.

After addition of Problem Report, ASN and LSA numbers you want to dispute, press “Create Dispute Form” button to complete creation of Dispute Form.

Dispute Form

“List Dispute Form” functionality is intended for search of dispute forms created before based on delivery performance based on Status (Sent/Not Sent) and Date Range .